Catering Checklist
Caterers, like all good wedding
services, book months in advance. This should be one of the
priorities in your planning process, to interview, select and contract
with your favorite at least 6 to 8 months before your wedding.
Below is a helpful checklist to use during the planning process and to
use as a final list as preparations are being made onsite for your
reception.
Remember that the hour of your wedding will dictate your menu.
Evening weddings are traditionally more expensive, as guests are
normally served dinner. Afternoon weddings held after a normal
lunch time period can provide you savings by serving or finger foods
and cake. One major misconception made by couples is that they can
save money by serving hors d'oeuvres rather than a meal.
Remember that these always are much more labor intensive in
preparation, costing you in the end more than a large buffet style
dinner... so be sure and weigh your options!
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Provide your prospective caterer with:
1) Your Wedding date
2) Wedding time
3) Reception location
4) Reception time
5) Number of guests
6) Budget
In addition to your wedding, other potential catering needs may
be:
1) Engagement party
2) Rehearsal dinner
3) Bachelor/bachelorette party
4) Reception
5) Showers
Menu/Service Style - Decide what style of food service will
best suit your budget:
1) Hors d’oeuvres
2) Buffet style
3) Full-service dinner
4) Cake & beverages
Once you’ve selected the service style, your caterer will help you
select menu items.
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Beverages:
Decide what type of beverages will be served.
___ Coffee/tea
___ Non-alcohol punch
___ Punch w/alcohol
___ Champagne/wine
___ Beer
___ Hard liquor
___ Hosted Bar ___ No-Host Bar
Be sure to check with the facility where the reception will be
held whether alcohol is allowed and what restrictions may apply.
Miscellaneous:
Once you’ve selected the style and menu, your caterer will help
you select serving items. You’ll need to decide if you want:
___ Paper plates
___ China
___ Plastic utensils
___ Flatware
___ Plastic glasses
___ Glass
___ Disposable table coverings &
napkins
___ Linen table cloths & napkins |
Your caterer can also make suggestions
about champagne fountains, festive table displays, candles and other
reception decorations. With the help of a competent caterer you can
relax and enjoy the best party of your life!
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